BYLAWS of
a California Public Benefit Corporation
Contents
- Article 1: Offices
- Section 1. Principal Office
- Section 2. Change Of Address
- Section 3. Other Offices
- Article 2: Purposes
- Section 1. Objectives And Purposes
- Article 3: Directors
- Section 1. Number
- Section 2. Powers
- Section 3. Duties
- Section 4. Terms Of Office
- Section 5. Compensation
- Section 6. Restriction Regarding Interested Directors
- Section 7. Place Of Meetings
- Section 8. Regular Meetings
- Section 9. Special Meetings
- Section 10. Notice Of Meetings
- Section 11. Contents Of Notice
- Section 12. Waiver Of Notice And Consent To Holding Meetings
- Section 13. Quorum For Meetings
- Section 14. Majority Action As Board Action
- Section 15. Conduct Of Meetings
- Section 16. Action By Unanimous Written Consent Without Meeting
- Section 17. Vacancies
- Section 18. Non-Liability Of Directors
- Section 19. Indemnification By Corporation Of Directors,
Officers, Employees And Other Agents
- Section 20. Insurance For Corporate Agents
- Article 4: Officers
- Section 1. Number Of Officers
- Section 2. Qualification, Election, And Term Of Office
- Section 3. Subordinate Officers
- Section 4. Removal And Resignation
- Section 5. Vacancies
- Section 6. Duties Of President
- Section 7. Duties Of Vice President
- Section 8. Duties Of Secretary
- Section 9. Duties Of Treasurer
- Section 10. Compensation
- Article 5: Committees
- Section 1. Executive Committee
- Section 2. Nominating Committee
- Section 3. President's Committees
- Section 4. Other Committees
- Section 5. Meetings And Action Of Committees
- Article 6: Execution Of Instruments, Deposits
And Funds
- Section 1. Execution Of Instruments
- Section 2. Checks And Notes
- Section 3. Deposits
- Section 4. Gifts
- Article 7: Corporate Records, Reports And Seal
- Section 1. Maintenance Of Corporate Records
- Section 2. Corporate Seal
- Section 3. Directors' Inspection Rights
- Section 4. Members' Inspection Rights
- Section 5. Right To Copy And Make Extracts
- Section 6. Annual Report
- Section 7. Annual Statement Of Specific Transactions To Members
- Article 8: Fiscal Year
- Section 1. Fiscal Year Of The Corporation
- Article 9: Amendment Of Bylaws
- Article 10: Amendment Of Articles
- Section 1. Amendment Of Articles
- Section 2. Certain Amendments
- Article 11: Prohibition Against Sharing
Corporate Profits And Assets
- Section 1. Prohibition Against Sharing Corporate Profits And
Assets
- Article 12: Members
- Section 1. Determination And Rights Of Members
- Section 2. Qualifications Of Members
- Section 3. Admission Of Members
- Section 4. Fees, Dues And Assessments
- Section 5. Number Of Members
- Section 6. Membership Book
- Section 7. Nonliability Of Members
- Section 8. Nontransferability Of Memberships
- Section 9. Termination Of Membership
- Section 10. Rights On Termination Of Membership
- Section 11. Amendments Resulting In The Termination Of
Memberships
- Article 13: Meetings Of Members
- Section 1. Place Of Meetings
- Section 2. Annual And Other Regular Meetings
- Section 3. Special Meetings Of Members
- Section 4. Notice Of Meetings
- Section 5. Quorum For Meetings
- Section 6. Majority Action As Membership Action
- Section 7. Voting Rights
- Section 8. Proxy Voting
- Section 9. Conduct Of Meetings
- Section 10. Action By Written Ballot Without A Meeting
- Section 11. Reasonable Nomination And Election Procedures
- Section 12. Action By Unanimous Written Consent Without Meeting
- Section 13. Record Date For Meetings
- Article 14: Certificate
- Amendments
Article 1: OFFICES
SECTION 1. PRINCIPAL OFFICE
The principal office of the corporation for the transaction of its
business is located in Santa Clara County, California.
SECTION 2. CHANGE OF ADDRESS
The county of the corporation's principal office can be changed only by
amendment of these Bylaws and not otherwise. The Board of Directors
may,
however, change the principal office from one location to another
within
the named county by noting the change of address and effective date
below,
and such changes of address shall not be deemed an amendment of these
Bylaws:
3509 Calico Avenue, San Jose, California 95124 Dated: __________, 19__
______________________________________________ Dated: __________, 19__
______________________________________________ Dated: __________, 19__
SECTION 3. OTHER OFFICES
The corporation may also have offices at such other places, within or
without the State of California, where it is qualified to do business,
as
its business may require and as the Board of Directors may, from time
to
time, designate.
Article 2: PURPOSES
SECTION 1. OBJECTIVES AND PURPOSES
The primary objective and purpose of this corporation shall be to
provide
education about astronomy and related sciences to members and the
public.
Article 3: DIRECTORS
SECTION 1. NUMBER
The corporation shall have nine directors and collectively they shall
be
known as the Board of Directors. The number may be changed by amendment
of
this Bylaw, or by repeal of this Bylaw and adoption of a new Bylaw, as
provided in these Bylaws.
SECTION 2. POWERS
Subject to the provisions of the California Nonprofit Public Benefit
Corporation law and any limitations in the Articles of Incorporation
and
Bylaws relating to action required or permitted to be taken or approved
by
the members, if any, of this corporation, the activities and affairs of
this corporation shall be conducted and all corporate powers shall be
exercised by or under the direction of the Board of Directors.
SECTION 3. DUTIES
It shall be the duty of the directors to:
(a) Perform any and all duties imposed on them collectively or
individually by law, by the Articles of Incorporation of this
corporation, or by these Bylaws;
(b) Appoint and remove, employ and discharge, and, except as
otherwise
provided in these Bylaws, prescribe the duties and fix the
compensation,
if any, of all officers, agents and employees of the corporation;
(c) Supervise all officers, agents and employees of the
corporation to
assure that their duties are performed properly;
(d) Meet at such times and places as required by these Bylaws;
(e) Register their addresses with the Secretary of the
corporation and
notices of meetings mailed or telegraphed to them at such addresses
shall
be valid notices thereof.
SECTION 4. TERMS OF OFFICE
Directors elected by the membership are elected for two year terms.
Five
directors shall be elected in odd-numbered years and the other four
directors shall be elected in even-numbered years. Terms shall be
effective on completion of balloting at the Annual Meeting and shall
continue until a successor is elected and qualifies.
(see Amendment 1)
SECTION 5. COMPENSATION
Directors shall serve without compensation. They shall be allowed
reasonable advancement or reimbursement of expenses incurred in the
performance of their regular duties as specified in Section 3 of this
Article. Directors may not be compensated for rendering services to the
corporation in any capacity other than director unless such other
compensation is reasonable and is allowable under the provisions of
Section 6 of this Article.
SECTION 6. RESTRICTION REGARDING INTERESTED DIRECTORS
Notwithstanding any other provision of these Bylaws, not more than
forty-nine percent (49%) of the persons serving on the board may be
interested persons. For purposes of this Section, "interested persons"
means either:
(a) Any person currently being compensated by the corporation for
services
rendered it within the previous twelve (12) months, whether as a full-
or
part-time officer or other employee, independent contractor, or
otherwise,
excluding any reasonable compensation paid to a director as director;
or
(b) Any brother, sister, ancestor, descendant, spouse,
brother-in-law,
sister-in-law, son-in-law, daughter-in-law, mother-in-law, or
father-in-law of any such person.
SECTION 7. PLACE OF MEETINGS
Meetings shall be held at the principal office of the corporation
unless
otherwise provided by the board or at such place within or without the
State of California which has been designated from time to time by
resolution of the Board of Directors. In the absence of such
designation,
any meeting not held at the principal office of the corporation shall
be
valid only if held on the written consent of all directors given either
before or after the meeting and filed with the Secretary of the
corporation or after all board members have been given written notice
of
the meeting as hereinafter provided for special meetings of the board.
Any
meeting, regular or special, may be held by conference telephone or
similar communications equipment, so as long as all directors
participating in such meeting can hear one another.
SECTION 8. REGULAR MEETINGS
Regular meetings of Directors shall be held at the Board's discretion
at
the place and time specified by the Board of Directors. There shall be
at
least one regular or special meeting of the Board each fiscal year.
SECTION 9. SPECIAL MEETINGS
Special meetings of the Board of Directors may be called by the
President
or by any two directors, and such meetings shall be held at the place,
within or without the State of California, designated by the person or
persons calling the meeting, and in the absence of such designation, at
the principal office of the corporation.
(see Amendment 3)
SECTION 10. NOTICE OF MEETINGS
Regular meetings of the board may be held without notice. Special
meetings
of the board shall be held upon four (4) days' notice by first-class
mail
or forty-eight (48) hours' notice delivered personally or by telephone
or
other appropriate means of communications. If sent by mail or
telegraph,
the notice shall be deemed to be delivered on its deposit in the mails
or
on its delivery to the telegraph company. Such notices shall be
addressed
to each director at his or her address as shown on the books of the
corporation.
SECTION 11. CONTENTS OF NOTICE
Notice of meetings not herein dispensed with shall specify the place,
day
and hour of the meeting. The purpose of any board meeting need not be
specified in the notice.
SECTION 12. WAIVER OF NOTICE AND CONSENT TO HOLDING MEETINGS
The transactions of any meeting of the board, however called and
noticed
or wherever held, are as valid as though the meeting had been duly held
after proper call and notice, provided a quorum, as hereinafter
defined,
is present and provided that either before or after the meeting each
director not present signs a waiver of notice, a consent to holding the
meeting, or an approval of the minutes thereof. All such waivers,
consents, or approvals shall be filed with the corporate records or
made a
part of the minutes of the meeting.
SECTION 13. QUORUM
FOR MEETINGS
A quorum shall consist of 50% of the Directorships.
Except as otherwise provided in these Bylaws or in the Articles of
Incorporation of this corporation, or by law, no business shall be
considered by the board at any meeting at which a quorum, as
hereinafter
defined, is not present, and the only motion which the Chair shall
entertain at such meeting is a motion to adjourn. However, a majority
of
the directors present at such meeting may adjourn from time to time
until
the time fixed for the next regular meeting of the board. The directors
present at a duly called and held meeting at which a quorum is
initially
present may continue to do business notwithstanding the loss of a
quorum
at the meeting due to a withdrawal of directors from the meeting,
provided
that any action thereafter taken must be approved by at least a simple
majority of affirmative
votes versus negative votes of the directors present at a meeting
or such greater percentage as
may
be required by law, or the Articles of Incorporation or Bylaws of this
corporation.
SECTION 14. MAJORITY ACTION AS BOARD ACTION
Every act or decision done or made by a simple majority of affirmative
votes versus negative votes of the directors present at a meeting duly
held at which a quorum is present is the act of the Board of Directors,
unless the Articles of Incorporation or Bylaws of
this
corporation, or provisions of the California Nonprofit Public Benefit
Corporation Law, particularly those provisions relating to appointment
of
committees (Section 5212), approval of contracts or transactions in
which
a director has a material financial interest (Section 5233) and
indemnification of directors (Section 5238e), require a greater
percentage
or different voting rules for approval of a matter by the board. If a
Director is unable to attend a Regular or Special board meeting, the
Director may vote in absentia by one of the following methods:
(a) The absent Director may designate another voting Director to vote
in his or
her place. The absent Director shall inform the presiding officer of
the
proxy before the meeting is called to order.
(b) The absent Director may
designate his or her vote on a specific issue prior to the meeting. The
absent Director shall deliver the vote and the issue to be proxied to
the
presiding officer before the meeting is called to order.
(c) During a
meeting, an absent Director may be contacted by telephone, or other
appropriate medium of communication to cast a vote.
In all cases, the
absent Director shall be recorded as having cast his or her vote. The
Secretary shall record in the minutes of the meeting that the vote was
delivered by proxy and the person acting as proxy. A proxy vote will
count
as though the absent Director was present. For the purposes of
attendance
requirements, the absent Director shall be considered excused.
SECTION 15. CONDUCT OF MEETINGS
Meetings of the Board of Directors shall be presided over by the
Chairperson of the Board, or, if no such person has been so designated
or,
in his or her absence, the President of the corporation or, in his or
her
absence, by the Vice President of the corporation or, in the absence of
each of these persons, by a Chairperson chosen by a majority of the
directors present at the meeting. The Secretary of the corporation
shall
act as secretary of all meetings of the board, provided that, in his or
her absence, the presiding officer shall appoint another person to act
as
Secretary of the Meeting.
SECTION 16. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING
Any action required or permitted to be taken by the Board of Directors
under any provision of law may be taken without a meeting, if all
members
of the board shall individually or collectively consent in writing to
such
action. For the purposes of this Section only, "all members of the
board"
shall not include any "interested director" as defined in Section 5233
of
the California Nonprofit Public Benefit Corporation Law. Such written
consent or consents shall be filed with the minutes of the proceedings
of
the board. Such action by written consent shall have the same force and
effect as the unanimous vote of the directors. Any certificate or other
document filed under any provision of law which relates to action so
taken
shall state that the action was taken by unanimous written consent of
the
Board of Directors without a meeting and that the Bylaws of this
corporation authorize the directors to so act, and such statement shall
be
prima facie evidence of such authority.
SECTION 17. VACANCIES
Vacancies on the Board of Directors shall exist (1) on the death,
resignation or removal of any director, and (2) whenever the number of
authorized directors is increased. The Board of Directors may declare
vacant the office of a director who has been declared of unsound mind
by a
final order of court, or convicted of a felony, or been found by a
final
order or judgment of any court to have breached any duty under Section
5230
and following of the California Nonprofit Public Benefit Corporation
Law, or missed three consecutive Board meetings without notification to
the Board prior to each meeting. Directors may be removed without cause
by
vote of a majority of the votes represented at a membership meeting at
which a quorum is present. Any director may resign effective upon
giving
written notice to the Chairperson of the Board, the President, the
Secretary, or the Board of Directors, unless the notice specifies a
later
time for the effectiveness of such resignation. No director may resign
if
the corporation would then be left without a duly elected director or
directors in charge of its affairs, except upon notice to the Attorney
General. Vacancies on the Board may be filled by approval of the Board
or,
if the number of directors then in office is less than a quorum, by (1)
the unanimous written consent of the directors then in office, (2) the
affirmative vote of a majority of the directors then in office at a
meeting held pursuant to notice or waivers of notice complying with
this
Article of these Bylaws, or (3) a sole remaining director. However,
vacancies created by the removal of a director may be filled only by
the
approval of the members. The members of this corporation may elect a
director at any time to fill any vacancy not filled by the directors.
The
Board of Directors shall consider a person qualified to fill a vacancy
if
that person has been an Active Member for one (1) year, or has attended
three (3) bimonthly board meetings, or has attended six (6) monthly
board
meetings. A person elected to fill a vacancy as provided by this
Section
shall hold office for the remainder of the office's term or until his
or
her death, resignation or removal from office.
SECTION 18. NON-LIABILITY OF DIRECTORS
The directors shall not be personally liable for the debts,
liabilities,
or other obligations of the corporation.
SECTION 19. INDEMNIFICATION BY CORPORATION OF DIRECTORS,
OFFICERS, EMPLOYEES AND OTHER AGENTS
To the extent that a person who is, or was, a director, officer,
employee
or other agent of this corporation has been successful on the merits in
defense of any civil, criminal, administrative or investigative
proceeding
brought to procure a judgment against such person by reason of the fact
that he or she is, or was, an agent of the corporation, or has been
successful in defense of any claim, issue or matter, therein, such
person
shall be indemnified against expenses actually and reasonably incurred
by
the person in connection with such proceeding. If such person either
settles any such claim or sustains a judgment against him or her, then
indemnification against expenses, judgments, fines, settlements and
other
amounts reasonably incurred in connection with such proceedings shall
be
provided by this corporation but only to the extent allowed by, and in
accordance with the requirements of, Section 5238 of the California
Nonprofit Public Benefit Corporation Law.
SECTION 20. INSURANCE FOR CORPORATE AGENTS
The Board of Directors may adopt a resolution authorizing the purchase
and
maintenance of insurance on behalf of any agent of the corporation
(including a director, officer, employee or other agent of the
corporation) against any liability other than for violating provisions
of
law relating to self-dealing (Section 5233 of the California Nonprofit
Public Benefit Corporation Law) asserted against or incurred by the
agent
in such capacity or arising out of the agent's status as such, whether
or
not the corporation would have the power to indemnify the agent against
such liability under the provisions of Section 5238 of the California
Nonprofit Public Benefit Corporation Law.
Article 4: OFFICERS
SECTION 1. NUMBER OF OFFICERS
The officers of the corporation shall be a President, a Secretary, and
a
Treasurer. The corporation may also have, as determined by the Board of
Directors, a Chairperson of the Board, one or more Vice Presidents,
Assistant Secretaries, Assistant Treasurers, or other officers. Any
number
of offices may be held by the same person except that neither the
Secretary nor the Treasurer may serve as the President or Chairperson
of
the Board.
SECTION 2. QUALIFICATION, ELECTION, AND TERM OF OFFICE
Any member may serve as an officer of this corporation. Officers shall
be
elected by the Board of Directors by a two-thirds (2/3) vote, at any
time,
and each officer shall hold office until he or she resigns or is
removed
or is otherwise disqualified to serve, or until his or her successor
shall
be elected and qualified, whichever occurs first.
(see Amendment 2)
SECTION 3. SUBORDINATE OFFICERS
The Board of Directors may appoint such other officers or agents as it
may
deem desirable, and such officers shall serve such terms, have such
authority, and perform such duties as may be prescribed from time to
time
by the Board of Directors.
SECTION 4. REMOVAL AND RESIGNATION
Any officer may be removed, either with or without cause, by the Board
of
Directors, at any time. Any officer may resign at any time by giving
written notice to the Board of Directors or to the President or
Secretary
of the corporation. Any such resignation shall take effect at the date
of
receipt of such notice or at any later date specified therein, and,
unless
otherwise specified therein, the acceptance of such resignation shall
not
be necessary to make it effective. The above provisions of this Section
shall be superseded by any conflicting terms of a contract which has
been
approved or ratified by the Board of Directors relating to the
employment
of any officer of the corporation.
SECTION 5. VACANCIES
Any vacancy caused by the death, resignation, removal,
disqualification,
or otherwise, of any officer shall be filled by the Board of Directors.
In
the event of a vacancy in any office other than that of President, such
vacancy may be filled temporarily by appointment by the President until
such time as the board shall fill the vacancy. Vacancies occurring in
offices of officers appointed at the discretion of the board may or may
not be filled as the board shall determine.
SECTION 6. DUTIES OF PRESIDENT
The President shall be the chief executive officer of the corporation
and
shall, subject to the control of the Board of Directors, supervise and
control the affairs of the corporation and the activities of the
officers.
He or she shall perform all duties incident to his or her office and
such
other duties as may be required by law, by the Articles of
Incorporation of this corporation, or by these Bylaws, or which may be
prescribed from time to time by the Board of Directors. Unless another
person is specifically appointed as Chairperson of the Board of
Directors,
he or she shall preside at all meetings of the Board of Directors. If
applicable, the President shall preside at all meetings of the members.
Except as otherwise expressly provided by law, by the Articles of
Incorporation, or by these Bylaws, he or she shall, in the name of the
corporation, execute such deeds, mortgages, bonds, contracts, checks,
or
other instruments which may from time to time be authorized by the
board
of Directors.
SECTION 7. DUTIES OF VICE PRESIDENT
In the absence of the President, or in the event of his or her
inability
or refusal to act, the Vice President shall perform all the duties of
the
President, and when so acting shall have all the powers of, and be
subject
to all the restrictions on, the President. The Vice President shall
have
other powers and perform such other duties as may be prescribed by law,
by
the Articles of Incorporation, or by these Bylaws, or as may be
prescribed
by the Board of Directors.
SECTION 8. DUTIES OF SECRETARY
The Secretary shall:
- Certify and keep at the principal office of the corporation the
original, or a copy of these Bylaws as amended or otherwise altered to
date.
- Keep at the principal office of the corporation or at such
other place as the board may determine, a book of minutes of all
meetings of the directors, and, if applicable, meetings of committees
of directors and of members, recording therein the time and place of
holding, whether regular or special, how called, how notice thereof was
given, the names of those present or represented at the meeting, and
the proceedings thereof.
- See that all notices are duly given in accordance with the
provisions of these Bylaws or as required by law.
- Be custodian of the records and of the seal of the corporation
and see that the seal is affixed to all duly executed documents, the
execution of which on behalf of the corporation under its seal is
authorized by law or these Bylaws.
- Keep at the principal office of the corporation, or at another
place in the State of California designated by the Board of Directors,
a membership book containing the name and address of each and any
members, and, in the case where any membership has been terminated, he
or she shall record such fact in the membership book together with the
date on which such membership ceased.
- Exhibit at all reasonable times to any director of the
corporation, or to his or her agent or attorney, on request therefor,
the Bylaws, the membership book, and the minutes of the proceedings of
the directors of the corporation.
- In general, perform all duties incident to the office of
Secretary and such other duties as may be required by law, by the
Articles of Incorporation of this corporation, or by these Bylaws, or
which may be assigned to him or her from time to time by the Board of
Directors.
SECTION 9. DUTIES OF TREASURER
Subject to the provisions of these Bylaws relating to the "Execution of
Instruments, Deposits and Funds," the Treasurer shall:
- Have charge and custody of, and be responsible for, all funds
and securities of the corporation, and deposit all such funds in the
name of the corporation in such banks, trust companies, or other
depositories as shall be selected by the Board of Directors.
- Receive, and give receipt for, monies due and payable to the
corporation from any source whatsoever.
- Disburse, or cause to be disbursed, the funds of the
corporation as may be directed by the Board of Directors, taking proper
vouchers for such disbursements.
- Keep and maintain adequate and correct accounts of the
corporation's properties and business transactions, including accounts
of its assets, liabilities, receipts, disbursements, gains and losses.
- Exhibit at all reasonable times the books of account and
financial records to any director of the corporation, or to his or her
agent or attorney, on request therefor.
- Render to the President and directors, whenever requested, an
account of any or all of his or her transactions as Treasurer and of
the financial condition of the corporation.
- Prepare, or cause to be prepared, and certify, or cause to be
certified, the financial statements to be included in any required
reports.
- In general, perform all duties incident to the office of
Treasurer and such other duties as may be required by law, by the
Articles of Incorporation of the corporation, or by these Bylaws, or
which may be assigned to him or her from time to time by the board of
Directors.
SECTION 10. COMPENSATION
Officers shall serve without compensation. They shall be allowed
reasonable advancement or reimbursement of expenses incurred in the
performance of their regular duties as specified in Sections 6 through
9
inclusive of this Article.
Article 5: COMMITTEES
SECTION 1. EXECUTIVE COMMITTEE
The Board of Directors may, by a majority vote of directors, designate
two
(2) or more of its members (who may also be serving as officers of this
corporation) to constitute an Executive Committee and delegate to such
Committee any of the powers and authority of the board in the
management
of the business and affairs of the corporation, except with respect to:
(a) The approval of any action which, under law or the provisions of
these
Bylaws, requires the approval of the members or of a majority of all of
the members.
(b) The filling of vacancies on the board or on any committee
which has
the authority of the board.
(c) The fixing of compensation of the directors for serving on
the board
or on any committee.
(d) The amendment or repeal of Bylaws or the adoption of new
Bylaws.
(e) The amendment or repeal or any resolution of the board which
by its
express terms is not so amendable or repealable.
(f) The appointment of committees of the board or the members
thereof.
(g) The expenditure of corporate funds to support a nominee for
director
after there are more people nominated for director than can be
elected.
(h) The approval of any transaction to which this corporation is
a party
and in which one or more of the directors has a material financial
interest, except as expressly provided in Section 5233(d)(3) of the
California Nonprofit Public Benefit Corporation Law.
By a majority vote of its members then in office, the board may at any
time revoke or modify any or all of the authority so delegated,
increase
or decrease but not below two (2) the number of its members, and fill
vacancies therein from the members of the board. The Committee shall
keep
regular minutes of its proceedings, cause them to be filed with the
corporate records, and report the same to the board from time to time
as
the board may require.
SECTION 2. NOMINATING COMMITTEE
At least one month prior to the Annual Meeting, the President shall
name three members to serve on a committee to be known as the
Nominating Committee. It shall be the duty of the Nominating Committee
to submit to the members attending the Annual Meeting the names of at
least one candidate for each Director to be elected under these
Articles.
SECTION 3. PRESIDENT'S COMMITTEES
The President may establish committees whose powers and terms of
service
are controlled by the President. Actions and findings of such
committees
shall be subject to ratification by the Board of Directors.
SECTION 4. OTHER COMMITTEES
The corporation shall have such other committees as may from time to
time
be designated by resolution of the Board of Directors. Such other
committees may consist of persons who are not also members of the
board.
These additional committees shall act in an advisory capacity only to
the
board and shall be clearly titled as "advisory" committees.
SECTION 5. MEETINGS AND ACTION OF COMMITTEES
Meetings and action of committees shall be governed by, noticed, held
and
taken in accordance with the provisions of these Bylaws concerning
meetings of the Board of Directors, with such changes in the context of
such Bylaw provisions as are necessary to substitute the committee and
its
members for the Board of Directors and its members, except that the
time
for regular meetings of committees may be fixed by resolution of the
board
of Directors or by the committee. The time for special meetings of
committees may also be fixed by the Board of Directors. The board of
Directors may also adopt rules and regulations pertaining to the
conduct
of meetings of committees to the extent that such rules and regulations
are not inconsistent with the provisions of these Bylaws.
Article 6: EXECUTION OF INSTRUMENTS, DEPOSITS AND FUNDS
SECTION 1. EXECUTION OF INSTRUMENTS
The Board of Directors, except as otherwise provided in these Bylaws,
may
by resolution authorize any officer or agent of the corporation to
enter
into any contract or execute and deliver any instrument in the name of
and
on behalf of the corporation, and such authority may be general or
confined to specific instances. Unless so authorized, no officer,
agent,
or employee shall have any power or authority to bind the corporation
by
any contract or engagement or to pledge its credit or to render it
liable
monetarily for any purpose or in any amount.
SECTION 2. CHECKS AND NOTES
Except as otherwise specifically determined by resolution of the board
of
Directors, or as otherwise required by law, checks, drafts, promissory
notes, orders for the payment of money, and other evidence of
indebtedness
of the corporation shall be signed by the Treasurer or by the President
of
the corporation.
SECTION 3. DEPOSITS
All funds of the corporation shall be deposited from time to time to
the
credit of the corporation in such banks, trust companies, or other
depositories as the Board of Directors may select.
SECTION 4. GIFTS
The Board of Directors may accept on behalf of the corporation any
contribution, gift, bequest, or devise for the charitable or public
purposes of this corporation.
Article 7: CORPORATE RECORDS, REPORTS AND SEAL
SECTION 1. MAINTENANCE OF CORPORATE RECORDS
The corporation shall keep at its principal office in the State of
California or at another place in the State of California designated by
the Board of Directors:
(a) Minutes of all meetings of directors, committees of the board and
of
all meetings of members, indicating the time and place of holding such
meetings, whether regular or special, how called, the notice given, and
the names of those present (not required for meetings of members) and
the
proceedings thereof;
(b) Adequate and correct books and records of account, including
accounts
of its properties and business transactions and accounts of its assets,
liabilities, receipts, disbursements, gains and losses;
(c) A record of its members, if any, indicating their names and
addresses
and, if applicable, the class of membership held by each member and the
termination date of any membership;
(d) A copy of the corporation's Articles of Incorporation and
Bylaws as
amended to date, which shall be open to inspection by the members of
the
corporation at all reasonable times.
SECTION 2. CORPORATE SEAL
The Board of Directors may adopt, use, and at will alter, a corporate
seal. Such seal shall be kept at the principal office of the
corporation.
Failure to affix the seal to corporate instruments, however, shall not
affect the validity of any such instrument.
SECTION 3. DIRECTORS' INSPECTION RIGHTS
Every director shall have the absolute right at any reasonable time to
inspect and copy all books, records and documents of every kind and to
inspect the physical properties of the corporation.
SECTION 4. MEMBERS' INSPECTION RIGHTS
Each and every member shall have the following inspection rights, for a
purpose reasonably related to such person's interest as a member:
(a) To inspect and copy the record of all members' names, addresses
and voting rights, at reasonable times, upon five (5) business days'
prior written demand on the corporation, which demand shall state the
purpose for which the inspection rights are requested.
(b) To obtain from the Secretary of the corporation, upon
written demand
and payment of a reasonable charge, an alphabetized list of the names,
addresses and voting rights of those members entitled to vote for the
election of directors as of the most recent record date for which the
list
has been compiled or as of the date specified by the member subsequent
to
the date of demand. The demand shall state the purpose for which the
list
is requested. The membership list shall be made available on or before
the
later of ten (10) business days after the demand is received or after
the
date specified therein as of which the list is to be compiled.
(c) To inspect at any reasonable time the books, records, or
minutes of
proceedings of the members or of the board or committees of the board,
upon written demand on the corporation by the member, for a purpose
reasonably related to such person's interests as a member.
SECTION 5. RIGHT TO COPY AND MAKE EXTRACTS
Any inspection under the provisions of this Article may be made in
person or by agent or attorney and the right to inspection includes the
right to copy and make extracts.
SECTION 6. ANNUAL REPORT
The board shall cause an annual report to be furnished not later than
one
hundred and twenty (120) days after the close of the corporation's
fiscal
year to all directors of the corporation and to any member who requests
it
in writing, which report shall contain the following information in
appropriate detail:
(a) The assets and liabilities, including the trust funds, of the
corporation as of the end of the fiscal year;
(b) The principal changes in assets and liabilities, including
trust
funds, during the fiscal year;
(c) The revenue or receipts of the corporation, both
unrestricted and
restricted to particular purposes, for the fiscal year;
(d) The expenses or disbursements of the corporation, for both
general and
restricted purposes, during the fiscal year;
(e) Any information required by Section 7 of this Article.
The annual report shall be accompanied by any report thereon of
independent accountants, or, if there is no such report, the
certificate
of an authorized officer of the corporation that such statements were
prepared without audit from the books and records of the corporation.
If
this corporation receives TWENTY-FIVE THOUSAND DOLLARS ($25,000), or
more,
in gross revenues or receipts during the fiscal year, this corporation
shall automatically send the above annual report to all members, in
such
manner, at such time, and with such contents, including an accompanying
report from independent accountants or certification of a corporate
officer, as specified by the above provisions of this Section relating
to
the annual report.
SECTION 7. ANNUAL STATEMENT OF SPECIFIC TRANSACTIONS TO MEMBERS
This corporation shall mail or deliver to all directors and any and all
members a statement within one hundred and twenty (120) days after the
close of its fiscal year which briefly describes the amount and
circumstances of any indemnification or transaction of the following
kind:
The above statement need
only be provided with respect to a transaction during the previous
fiscal
year involving more than FIFTY THOUSAND DOLLARS ($50,000) or which was
one
of a number of transactions with the same persons involving, in the
aggregate, more than FIFTY THOUSAND DOLLARS ($50,000). Similarly, the
statement need only be provided with respect to indemnifications or
advances aggregating more than TEN THOUSAND DOLLARS ($10,000) paid
during
the previous fiscal year to any director or officer, except that no
such
statement need be made if such indemnification was approved by the
members
pursuant to Section 5238(e)(2) of the California Nonprofit Public
Benefit
Corporation Law. Any statement required by this Section shall briefly
describe the names of the interested persons involved in such
transactions, stating each person's relationship to the corporation,
the
nature of such person's interest in the transaction and, where
practical,
the amount of such interest, provided that in the case of a transaction
with a partnership of which such person is a partner, only the interest
of
the partnership need be stated. If this corporation has any members and
provides all members with an annual report according to the provisions
of
Section 6 of this Article, then such annual report shall include the
information required by this Section.
Article 8: FISCAL YEAR
SECTION 1. FISCAL YEAR OF THE CORPORATION
The fiscal year of the corporation shall begin on the first day of
January
and end on the last day in December in each year.
Article 9: AMENDMENT OF BYLAWS
Article 10: AMENDMENT OF ARTICLES
SECTION 1. AMENDMENT OF ARTICLES
Amendment of the Articles of Incorporation may be adopted by the
approval
of the Board of Directors and by the approval of the members of this
corporation.
SECTION 2. CERTAIN AMENDMENTS
Notwithstanding the above section of this Article, this corporation
shall
not amend its Articles of Incorporation to alter any statement which
appears in the original Articles of Incorporation of the names and
addresses of the first directors of this corporation, nor the name and
address of its initial agent, except to correct an error in such
statement
or to delete such statement after the corporation has filed a
"Statement
by a Domestic Non- Profit Corporation" pursuant to Section 6210 of the
California Nonprofit Corporation Law.
Article 11: PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS
SECTION 1. PROHIBITION AGAINST SHARING CORPORATE PROFITS AND
ASSETS
No member, director, officer, employee, or other person connected with
this corporation, or any private individual, shall receive at any time
any
of the net earnings or pecuniary profit from the operations of the
corporation, provided, however, that this provision shall not prevent
payment to any such person of reasonable compensation for services
performed for the corporation in effecting any of its public or
charitable
purposes, provided that such compensation is otherwise permitted by
these
Bylaws and is fixed by resolution of the Board of Directors; and no
such
person or persons shall be entitled to share in the distribution of,
and
shall not receive, any of the corporate assets on dissolution of the
corporation. All members of the corporation shall be deemed to have
expressly consented and agreed that on such dissolution or winding up
of
the affairs of the corporation, whether voluntarily or involuntarily,
the
assets of the corporation, after all debts have been satisfied, shall
be
distributed as required by the Articles of Incorporation of this
corporation and not otherwise.
Article 12: MEMBERS
SECTION 1. DETERMINATION AND RIGHTS OF MEMBERS
There are hereby established the following classes of membership:
(a) Active Members. Any person may become an Active Member. Active
Members
shall pay dues to the Corporation and have the right to vote at all
membership meetings.
(b) Contributing Members. The Board of Directors may confer for
a period
of one year the title of Contributing Member upon a person who shall
have
made a substantial contribution to the Corporation. Contributing
Members
shall have all the rights and privileges of Active Members.
(c) Student Members. Any person under the age of 18 may become a
Student
Member. Student Members shall have all the rights and privileges of
Active
Members.
No member shall hold more than one membership in the corporation.
Except as expressly provided in or authorized by the Articles of
Incorporation or Bylaws of this corporation, all memberships shall have
the same rights, privileges, restrictions and conditions.
SECTION 2. QUALIFICATIONS OF MEMBERS
Any person is qualified to become a member of this corporation.
SECTION 3. ADMISSION OF MEMBERS
Applicants shall be admitted to membership upon payment of annual dues,
as
specified in the following sections of this Bylaw.
SECTION 4. FEES, DUES AND ASSESSMENTS
(a) The following fee shall be charged for making application for
membership in the corporation: None
(b) The annual dues payable to the corporation by members shall
be of such
amount as may be determined from time to time by resolution of the
board
of Directors and may differ between membership classes.
(c) Memberships shall be nonassessable.
SECTION 5. NUMBER OF MEMBERS
There is no limit on the number of members the corporation may admit.
SECTION 6. MEMBERSHIP BOOK
The corporation shall keep a membership book containing the name and
address of each member. Termination of the membership of any member
shall
be recorded in the book, together with the date of termination of such
membership. Such book shall be kept at the corporation's principal
office,
or at another place in the State of California designated by the board
of
Directors, and shall be available for inspection by any director or
member
of the corporation during regular business hours subject to the
inspection
rights of Article 7. The record of names and addresses of the members
of this corporation shall constitute the membership list of this
corporation and shall not be used, in whole or part, by any person for
any
purpose not reasonably related to a member's interest as a member.
SECTION 7. NONLIABILITY OF MEMBERS
A member of this corporation is not, as such, personally liable for the
debts, liabilities, or obligations of the corporation.
SECTION 8. NONTRANSFERABILITY OF MEMBERSHIPS
No member may transfer a membership or any right arising therefrom. All
rights of membership cease upon the member's death.
SECTION 9. TERMINATION OF MEMBERSHIP
(a) Grounds for Termination. The membership of a member shall terminate
upon the
occurrence of any of the following events:
(1) Upon his or her notice of such termination delivered to
the President or Secretary of the corporation personally or by mail,
such membership to terminate upon the date of delivery of the notice
or date of deposit in the mail.
(2) Upon a determination by the Board of Directors that the
member has engaged in conduct materially and seriously prejudicial to
the interests or purposes of the corporation.
(3) If this corporation has provided for the payment of dues
by members, upon a failure to renew his or her membership by paying
dues on or before their due date, such termination to be effective on
the day after the due date.
(b) Procedure for Expulsion. Following the determination that a member
should be expelled under subparagraph (a)(2) of this section, the
following procedure shall be implemented:
(1) A notice shall be sent by first-class or registered mail
to the last address of the member as shown on the corporation's
records, setting forth the expulsion and the reasons therefor. Such
notice shall be sent at least fifteen (15) days before the proposed
effective date of the expulsion.
(2) The member being expelled shall be given an opportunity to
be heard, either orally or in writing, at a hearing to be held not
less than five (5) days before the effective date of the proposed
expulsion. The hearing will be held by the Board of Directors in
accordance with the quorum and voting rules set forth in these Bylaws
applicable to the meetings of the board. The notice to the member of
his or her proposed expulsion shall state the date, time, and place of
the hearing on his or her proposed expulsion.
(3) Following the hearing, the Board of Directors shall decide
whether or not the member should in fact be expelled, suspended, or
sanctioned in some other way. The decision of the board shall be
final.
(4) If this corporation has provided for the payment of dues
by members, any person expelled from the corporation shall receive a
refund of dues already paid. The refund shall be prorated to return
only the unaccrued balance remaining for the period of the dues
payment.
SECTION 10. RIGHTS ON TERMINATION OF MEMBERSHIP
All rights of a member in the corporation shall cease on termination of
membership as herein provided.
SECTION 11. AMENDMENTS RESULTING IN THE TERMINATION OF MEMBERSHIPS
Notwithstanding any other provision of these Bylaws, if any amendment
of
the Articles of Incorporation or of the Bylaws of this corporation
would result in the termination of all memberships or any class of
memberships, then such amendment or amendments shall be effected only
in
accordance with the provisions of Section 5342 of the California
Nonprofit
Public Benefit Corporation Law.
Article 13: MEETINGS OF MEMBERS
SECTION 1. PLACE OF MEETINGS
Meetings of members shall be held at the principal office of the
corporation or at such other place or places within or without the
State
of California as may be designated from time to time by resolution of
the
Board of Directors.
SECTION 2. ANNUAL AND OTHER REGULAR MEETINGS
The February regular meeting shall also be the Annual Meeting, for the
purpose of electing directors and transacting other business as may
come
before the meeting. Each voting member shall cast one vote, with voting
being by ballot only. The Annual Meeting of members for the purpose of
electing directors shall be deemed a regular meeting and any reference
in
these Bylaws to regular meetings of members refers to this annual
meeting.
Other regular meetings of the members may be held on a Saturday at
8:00
PM. If the day fixed for the Annual Meeting or other regular meetings
falls on a legal holiday, the Board of Directors will notify the
membership when or if such meeting shall be held.
SECTION 3. SPECIAL MEETINGS OF MEMBERS
(a) Persons Who May Call Special Meetings of Members. Special meetings
of
the members shall be called by the Board of Directors, the Chairperson
of
the board, or the President of the corporation.
SECTION 4. NOTICE OF MEETINGS
(a) Time of Notice. Whenever members are required or permitted to take
action at a meeting, a written notice of the meeting shall be given by
the
Secretary of the corporation not less than ten (10) nor more than
ninety
(90) days before the date of the meeting to each member who, on the
record
date for the notice of the meeting, is entitled to vote thereat,
provided,
however, that if notice is given by mail, and the notice is not mailed
by
first-class, registered, or certified mail, that notice shall be given
twenty (20) days before the meeting.
(b) Manner of Giving Notice. Notice of a members' meeting or any
report
shall be given either personally or by mail or other means of written
communication, addressed to the member at the address of such member
appearing on the books of the corporation or given by the member to the
corporation for the purpose of notice; or if no address appears or is
given, at the place where the principal office of the corporation is
located or by publication of notice of the meeting at least once in a
newspaper of general circulation in the county in which the principal
office is located. Notice shall be deemed to have been given at the
time
when delivered personally or deposited in the mail or sent by telegram
or
other means of written communication.
(c) Contents of Notice. Notice of a membership meeting shall state
the
place, date, and time of the meeting and (1) in the case of a special
meeting, the general nature of the business to be transacted, and no
other
business may be transacted, or (2) in the case of a regular meeting,
those
matters which the board, at the time notice is given, intends to
present
for action by the members. Subject to any provision to the contrary
contained in these Bylaws, however, any proper matter may be presented
at
a regular meeting for such action. The notice of any meeting of members
at
which directors are to be elected shall include the names of all those
who
are nominees at the time notice is given to members.
(d) Waiver of Notice of Meetings. The transactions of any meeting
of
members, however called and noticed, and wherever held, shall be as
valid
as though taken at a meeting duly held after regular call and notice,
if a
quorum is present either in person or by proxy, and if, either before
or
after the meeting, each of the persons entitled to vote, not present in
person or by proxy, signs a written waiver of notice or a consent to
the
holding of the meeting or an approval of the minutes thereof. All such
waivers, consents and approvals shall be filed with the corporate
records
or made a part of the minutes of the meeting. Waiver of notices or
consents need not specify either the business to be transacted or the
purpose of any regular or special meeting of members, except that if
action is taken or proposed to be taken for approval of any of the
matters
specified in subparagraph (e) of this section, the waiver of notice or
consent shall state the general nature of the proposal.
(e) Special Notice Rules for Approving Certain Proposals. If
action is
proposed to be taken or is taken with respect to the following
proposals,
such action shall be invalid unless unanimously approved by those
entitled
to vote or unless the general nature of the proposal is stated in the
notice of meeting or in any written waiver of notice:
1. Removal of directors without cause;
2. Filling of vacancies on the board by members, per Article 3,
Section 17;
3. Amending the Articles of Incorporation; and
4. An election to voluntarily wind up and dissolve the
corporation.
SECTION 5. QUORUM FOR MEETINGS
A quorum shall consist of all voting members present.
SECTION 6. MAJORITY ACTION AS MEMBERSHIP ACTION
Every act or decision done or made by a majority of voting members
present
in person or by proxy at a duly held meeting at which a quorum is
present
is the act of the members, unless the law, the Articles of
Incorporation of this corporation, or these Bylaws require a greater
number.
SECTION 7. VOTING RIGHTS
Each member is entitled to one vote on each matter submitted to a vote
by
the members. Voting at duly held meetings shall be by voice vote.
Election
of Directors, however, shall be by ballot.
SECTION 8. PROXY VOTING
Members entitled to vote shall have the right to vote either in person
or
by a written proxy executed by such person or by his or her duly
authorized agent and filed with the Secretary of the corporation,
provided, however, that no proxy shall be valid after two (2) months
from
the date of its execution. No proxy shall be irrevocable and may be
revoked following the procedures given in Section 5613 of the
California
Nonprofit Public Benefit Corporation Law. All proxies shall state the
general nature of the matter to be voted on and, in the case of a proxy
given to vote for the election of directors, shall list those persons
who
were nominees at the time the notice of the vote for election of
directors
was given to the members. In any election of directors, any proxy which
is
marked by a member "withhold" or otherwise marked in a manner
indicating
that the authority to vote for the election of directors is withheld
shall
not be voted either for or against the election of a director. Proxies
shall afford an opportunity for the member to specify a choice between
approval and disapproval for each matter or group of related matters
intended, at the time the proxy is distributed, to be acted upon at the
meeting for which the proxy is solicited. The proxy shall also provide
that when the person solicited specifies a choice with respect to any
such
matter, the vote shall be cast in accordance therewith.
SECTION 9. CONDUCT OF MEETINGS
Meetings of members shall be presided over by the President of the
corporation or, in his or her absence, by the Vice President of the
corporation or, in the absence of all of these persons, by a
Chairperson
chosen by a majority of the voting members, present in person or by
proxy.
The Secretary of the corporation shall act as Secretary of all meetings
of
members, provided that, in his or her absence, the presiding officer
shall
appoint another person to act as Secretary of the Meeting.
SECTION 10. ACTION BY WRITTEN BALLOT WITHOUT A MEETING
Any action which may be taken at any regular or special meeting of
members
may be taken without a meeting if the corporation distributes a written
ballot to each member entitled to vote on the matter. The ballot shall
set
forth the proposed action, provide an opportunity to specify approval
or
disapproval of each proposal, provide that where the person solicited
specifies a choice with respect to any such proposal the vote shall be
cast in accordance therewith, and provide a reasonable time within
which
to return the ballot to the corporation. Ballots shall be mailed or
delivered in the manner required for giving notice of meetings
specified
in Section 4(b) of this Article.
All written ballots shall also indicate
the number of responses needed to meet the quorum requirement and,
except
for ballots soliciting votes for the election of directors, shall state
the percentage of approvals necessary to pass the measure submitted.
The
ballots must specify the time by which they must be received by the
corporation in order to be counted.
Approval of action by written ballot
shall be valid only when the number of votes cast by ballot within the
time period specified equals or exceeds the quorum required to be
present
at a meeting authorizing the action, and the number of approvals equals
or
exceeds the number of votes that would be required to approve the
action
at a meeting at which the total number of votes cast was the same as
the
number of votes cast by ballot.
Directors may be elected by written
ballot. Such ballots for the election of directors shall list the
persons
nominated at the time the ballots are mailed or delivered. If any such
ballots are marked "withhold" or otherwise marked in a manner
indicating
that the authority to vote for the election of directors is withheld,
they
shall not be counted as votes either for or against the election of a
director.
A written ballot may not be revoked after its receipt by the
corporation or its deposit in the mail, whichever occurs first.
SECTION 11. REASONABLE NOMINATION AND ELECTION PROCEDURES
This corporation shall make available to members reasonable nomination
and
election procedures with respect to the election of directors by
members.
Such procedures shall be reasonable given the nature, size and
operations
of the corporation, and shall include:
(a) A reasonable means of nominating persons for election as
directors.
(b) A reasonable opportunity for a nominee to communicate to the
members
the nominee's qualifications and the reasons for the nominee's
candidacy.
(c) A reasonable opportunity for all nominees to solicit votes.
(d) A reasonable opportunity for all members to choose among the
nominees.
Upon the written request by any nominee for election to the board and
the
payment with such request of the reasonable costs of mailing (including
postage), the corporation shall, within ten (10) business days after
such
request (provided payment has been made) mail to all members or such
portion of them that the nominee may reasonably specify, any material
which the nominee shall furnish and which is reasonably related to the
election, unless the corporation within five (5) business days after
the
request allows the nominee, at the corporation's option, the right to
do
either of the following:
(a) inspect and copy the record of all members' names, addresses and
voting rights, at reasonable times, upon five (5) business days' prior
written demand upon the corporation, which demand shall state the
purpose
for which the inspection rights are requested; or
(b) obtain from the Secretary, upon written demand and payment
of a
reasonable charge, a list of the names, addresses and voting rights of
those members entitled to vote for the election of directors, as of the
most recent record date for which it has been compiled or as of any
date
specified by the nominee subsequent to the date of demand.
The demand shall state the purpose for which the list is requested and
the
membership list shall be made available on or before the later of ten
(10)
business days after the demand is received or after the date specified
therein as the date as of which the list is to be compiled. If the
corporation distributes any written election material soliciting votes
for
any nominee for director at the corporation's expense, it shall make
available, at the corporation's expense, to each other nominee, in or
with
the same material, the same amount of space that is provided any other
nominee, with equal prominence, to be used by the nominee for a purpose
reasonably related to the election.
Generally, any person who is qualified
to be elected to the Board of Directors shall be nominated at the
annual
meeting of members held for the purpose of electing directors by any
member present at the meeting in person or by proxy. However, if the
corporation has five hundred (500) or more members, any of the
additional
nomination procedures specified in subsections (a) and (b) of Section
5221
of the California Nonprofit Public Benefit Corporation Law may be used
to
nominate persons for election to the Board of Directors. If this
corporation has five thousand (5,000) or more members, then the
nomination
and election procedures specified in Section 5522 of the California
Nonprofit Corporation Law shall be followed by this corporation in
nominating and electing persons to the Board of Directors.
SECTION 12. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING
Except as otherwise provided in these Bylaws, any action required or
permitted to be taken by the members may be taken without a meeting, if
all members shall individually or collectively consent in writing to
the
action. The written consent or consents shall be filed with the minutes
of the proceedings of the members. The action by written consent shall
have the same force and effect as the unanimous vote of the members.
SECTION 13. RECORD DATE FOR MEETINGS
The record date for purposes of determining the members entitled to
notice, voting rights, written ballot rights, or any other right with
respect to a meeting of members or any other lawful membership action,
shall be fixed pursuant to Section 5611 of the California Nonprofit
Public
Benefit Corporation Law.
Article 14: CERTIFICATE
This is to certify that the foregoing is a true and correct copy of the
Bylaws of the corporation named in the title thereto and that such
Bylaws
were duly adopted by the Board of Directors of said corporation on the
date set forth below.
Dated: ___________
____________________, Secretary
Amendments
(New text in bold.)
Amendment 1 (approved 1996 Sept 21)
Article 3, Section 4. TERMS OF OFFICE
Candidates for the Board of Directors shall be SJAA members for
one
year prior to election or appointment. Directors shall maintain their
membership in SJAA during their term on the Board of Directors. Upon
failure to meet this requirement, the board member shall automatically
be
removed from the Board of Directors and forfeit all privileges thereof,
45 days after expiration of membership.
Directors elected by the membership are elected for two year terms.
Five directors shall be elected in odd-numbered years and the other
four
directors shall be elected in even-numbered years. Terms shall be
effective on completion of balloting at the Annual Meeting and shall
continue until a successor is elected and qualifies.
Amendment 2 (approved 1996 Sept 21)
Article 4, SECTION 2. QUALIFICATION, ELECTION, AND
TERM OF OFFICE
Officers elected by the Board of Directors are elected for one
year
terms. Any member may serve as officer of this corporation.
Officers
shall be elected by the Board of Directors by a two-thirds (2/3) vote,
at
any time, and each officer shall hold office until the end of the
elected
term, or until he or she resigns or is removed or is otherwise
disqualified to serve, or until his or her successor shall be elected
and
qualified, whichever occurs first.
Amendment 3 (approved 2001 Jan 13)
Article 3, SECTION 7. PLACE OF MEETINGS
Meetings shall be held at the principal office of the corporation
unless otherwise provided by the board or at such place within or
without the State of California which has been designated from time to
time by resolution of the Board of Directors. In the absence of such
designation, any meeting not held at the principal office of the
corporation shall be valid only if held on the written consent of all
directors given either before or after the meeting and filed with the
Secretary of the corporation or after all board members have been
given written notice of the meeting as hereinafter provided for
special meetings of the board. Any meeting, regular or special, may be
held by conference telephone or similar communications equipment or
electronic mail, so as long as all directors participating in such
meeting can hear one another.
Article 3, SECTION 9. SPECIAL MEETINGS
Special meetings of the Board of Directors may be called by the
President
or by any two directors, and such meetings shall be held at the place,
within or without the State of California, designated by the person or
persons calling the meeting, and in the absence of such designation, at
the principal office of the corporation.
The Board may conduct meetings via electronic mail subject to the
following conditions:
1. Any member may ask to be copied on all email between Board
members
which discusses official business. Members may comment on the ongoing
discussion. It shall be the responsibility of the member to provide a
working email address.
2. When a formal motion is anticipated that anticipation
must be
prominently noted in the discussion. The actual call for votes may
not occur less than 72 hours from the time that notice is sent unless
this requirement is waived by unanimous consent of the Board.
3. Prior to the call for votes, any director may request
that the
matter be postponed until the next physical meeting. That request
will be honored unless 2/3 of the directors vote to deny it. The
request may come in any form but must be delivered promptly to all
directors. The motion for postponement is not subject to a request
for postponement.
4. After a call for votes a majority of votes in the
affirmative must
be cast within 96 hours in order for a motion to be adopted; otherwise
it fails.
5. The votes will be tabulated and posted as soon
as one of the
following occurs: all directors have cast their votes, 24 hours have
passed since the call for votes and a majority has been achieved
either for or against the motion, 96 hours have passed.
6. A director may grant to another director a
proxy to vote in his
place in all matters covered in this section. A director may abstain
in advance for a specific period of time from all board business.
Such proxies and notices of abstention shall be filed with the minutes
of the proceedings of the board.
7. The text of the motion and each
director's vote shall be
transcribed into the minutes. An archive of the entire discussion
will be kept electronically and made available to the membership upon
request for at least 90 days.
8. No new expenditure greater than $100
may be authorized outside a
physical meeting except by unanimous written consent as defined below.
"Written" in this context shall include electronic mail.
9. Failure to participate in the
discussion or to vote via electronic
mail shall not be construed as "missing" a board meeting for the
purposes of section 17 below
Amendment 4 (approved 2008
Feb 16)
A quorum shall consist of 50% of
filled Directorships in attendance 50%
of the Directorships. Except as otherwise provided in these
Bylaws
or in the Articles of Incorporation of this corporation, or by law, no
business
shall be considered by the board at any meeting at which a quorum, as
hereinafter defined, is not present, and the only motion which the
Chair shall
entertain at such meeting is a motion to adjourn. However, a majority
of the
directors present at such meeting may adjourn from time to time until
the time
fixed for the next regular meeting of the board. The
directors present at a duly called and held meeting at which a quorum
is
initially present may continue to do business notwithstanding the loss
of a quorum
at the meeting due to a withdrawal of directors from the meeting,
provided that
any action thereafter taken must be approved by at least a majority of
the
required quorum for such meeting or such greater percentage as may be
required
by law, or the Articles of Incorporation or Bylaws of this corporation.
Amendment 5 (approved 2008
Feb 16)
A quorum shall consist of 50% of the
Directorships.
Except as otherwise provided in these Bylaws or in the Articles of
Incorporation of this corporation, or by law, no business shall be
considered
by the board at any meeting at which a quorum, as hereinafter defined,
is not
present, and the only motion which the Chair shall entertain at such
meeting is a motion to adjourn. However, a majority of the directors
present at
such meeting may adjourn from time to time until the time fixed for the
next
regular meeting of the board. The directors
present at a
duly called
and held meeting at which a quorum is initially present may continue to
do
business notwithstanding the loss of a quorum at the meeting due to a
withdrawal of directors from the meeting, provided that any action
thereafter
taken must be approved by at least a majority
of
the required quorum for such meeting
simple
majority of affirmative
votes versus negative votes of the directors present at a
meeting
or
such greater percentage as may be required by law, or the Articles of
Incorporation or Bylaws of this corporation.
Every
act or
decision done or made by
a majority a simple
majority of affirmative votes
versus negative votes
of the directors present at a
meeting duly
held at which a quorum is present is the act of the Board of Directors,
unless the Articles of
Incorporation or Bylaws of this corporation, or provisions of the
California
Nonprofit Public Benefit Corporation Law, particularly those provisions
relating
to appointment of committees (Section 5212), approval of contracts or
transactions in which a director has a material financial interest
(Section
5233) and indemnification of directors (Section 5238e), require a
greater
percentage or different voting rules for approval of a matter by the
board.
If a Director is unable to attend a Regular or Special board meeting,
the
Director may vote in absentia by one of the following methods:
{Section 14
continues}
html by Rob Hawley/Bill Arnett / Jim Van Nuland; last updated: 2008 Feb
23a