[Sjaa-board] August 2 2009 - SJAA DRAFT Board Meeting Minutes

[Greg Claytor]

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August 2 2009 - SJAA Board Meeting Minutes

- Greg Claytor

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Members present
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Robert Armstrong - Treasurer

Greg Claytor - Secretary

Lee Hoglan

Rich Neuschaefer - President

Rod Norden

Gordon Reade

Kevin Roberts

Mark Wagner

 

Robert Armstrong, Greg Claytor, Lee Hoglan, Rich Neuschaefer, Rod Norden, Gordon Reade, Kevin Roberts and Mark Wagner were present.

 

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Meeting Called to Order - Rich Neuschaefer

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Rich called the meeting to order at 6:30

 

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July Meeting Minutes

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Rich made a motion to approve the July minutes.  Mark seconded the motion.  The motions carried with no abstentions or oppositions.

 

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Treasurer's report - Robert Armstrong

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Robert submitted and presented account summaries to the board.  Detail can be views at SJAA.net on the Board mailing list archives.

 

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Begginer's Astronomy Class - Rod Norden/Gordon Reade

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Gordon Reade will present Age of the universe August 4th

Gordon Reade will present a class to be determined September 11 

Rod Norden will present the inaugural Constellation Class with laser October 9.  Attendees are encouraged to bring their binoculars.

 

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Observatory Fund - 

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Rich made a motion to publish the clubs intention to abort its goal of building an observatory in the Ephemeris until January.  Mark seconded the motion.  The motions carried with no abstentions or oppositions.

 

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School Star Party Program - Gordon Reade

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Gordon mentioned that the school star party schedule is winding down.  Rich mentioned that he had volunteered to help out at the Tech museum and that it was chaos.  School Star Party information is available at SJAA.net.  The current schedule of events can be viewed here: http://sjaa.net/school/current.htm#free

 

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Membership - Mark Wagner

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293 members including guest memberships.  Believes the economy has impacted membership.  He went on to mention that he sent out reminders and that several people had responded immediately.  Detail can also be viewed at SJAA.net on the Board mailing list archives.

 

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Loaner Program - Lee Hoglan

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Mark made a motion to continue accepting all donations if they have any monetary value at all and we have room to store them.  If the club can't use an item it will be auctioned, sold at the swap, given to club ATMers, or finally donated to other non profits. Robert seconded the motion.  The motions carried with Rich opposed.

 

Mark made a motion requiring parental consent by minors participating in the club's loaner program.  Rich seconded the motion.  The motions carried with no abstentions or oppositions.

 

Mark described modifications to the www.SJAA.net web site that he'd made in order to reduce the work required to administrate the clubs loaner program.  He reduced the content from four pages to a paragraph.

 

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Coverage for Upcoming Events

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Coverage for upcoming activities was discussed.  Coverage was assigned and no activities were left without coverage.

 

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Hogue/ PRN

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Mark has read the contract in its entirety and said there are no surprises.  He mentioned there are reports the club will have to generate.  He agreed to get a pdf copy from the city for distribution to the whole board prior to the club entering the contract

 

Mark also mentioned that the City of San Jose can make available CreaTV channel 15 for the club's use.  He stated that we could create astronomy based content promoting amateur astronomy and the San Jose Astronomical Association for little or no cost to the club.  He agreed to obtain more information and get back to the board.

 

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Coyote Lake 

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Mark mentioned that PRN requires SJAA to participate in Coyote Lake Star Parties.  Rich will give Greg the rangers name and Greg will talk to the ranger about dates and the dock parking are lighting issue.

 

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AANC - Mark Wagner

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Mark mentioned the AANC will approve a grant to cover the cost and reimburse the SJAA for insuring Calstar.  Robert asked Mark to get a quote from the club's broker.

 

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Swap Meet

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Kevin made a motion to hold the club's Fall Swap Nov 1st.  Lee seconded the motion.  The motions carried with Rich and Mark opposed.  Just then, Van Nuland informed the board that the Fall Swap is already on the calendar and scheduled for Nov 29.  This issue is not yet resolved.

 

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Meeting Adjourned - Rich 

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Rich motioned to adjourn the meeting at or about 7:55 Mark Seconded.  Motion carried unanimously.  There were no abstentions or oppositions.

 

 

 

 

 

 

 

 

 
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