[SJAAboard] September 13 2008 - Final SJAA Board Meeting Minutes

[Craig Scull]

These minutes were approved at the Nov 8 board meeting. /Craig


======================================================
September 13 2008 - SJAA Board Meeting Minutes
- Craig Scull
======================================================


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Members present
-------------------------------------
SJAA Board Members
*-Craig Scull
*-Rob Hawley
*-Rich Neuschaefer
*-Robert Armstrong
*-Gordon Reade
*-Mark Wagner
*-Lee Hoglan
*-Greg Claytor (member)


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August Meeting Minutes
-------------------------------------
Rob made a motion to approve the August board meeting
minutes as corrected. The motion was seconded by Mark
and approved by unanimous vote. There were no
abstentions or oppositions.

Rob made a motion to approve the August 21 special 
meeting minutes. The motion was seconded by Craig
and approved by unanimous vote. There were no
abstentions or oppositions. Greg recused.


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July Meeting Minutes
-------------------------------------
The July 19 version of minutes should be amended to
state that SJAA involvement in Calstar is concluded at
the end of the Calstar 2008 star party.

Robert made a motion to approve the July board meeting
minutes as corrected. The motion was seconded by Rich
and approved by unanimous vote. There were no
abstentions or oppositions. Rob recused.


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Coverage for upcoming events
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September
19 -Fr- Astronomy Class at Houge Park. 
Rob H

19 -Fr- Houge Park star party.  8:00 until 11:00 pm.
Rob H

20 -Sa- Public star party at Coyote Lake County park.
Rob H

October
10 -Fr- Houge Park star party.  7:30 until 10:30 pm.
Rob H

11 -Sa- General Meeting. 
Rob H


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Treasurer's report
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Not available this month.


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Houge Park
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We are waiting for a response from the city. We
anticipate a response to come by Tuesday Sep 16th.

Mark gave a good pitch to the city regarding the
breadth of public education and outreach services
provided to the community, both at Houge Park and
beyond.

The city asked us if we can do the master scheduling
for all groups that have contracted use of the park.
Rich suggested that this could be an addendum to the
contract, since the contract currently does not allow
us to do the scheduling.

Discussion ensued as to whether we should ask the
city and SJAA to sign a revised version of the reuse
contract or to have the city and SJAA to sign the
boilerplate version of the contract and handle all
"exceptions" in a cover letter.

Robert made a motion to appoint Rob and Mark to be
responsible and empowered to make decisions necessary
to achieve a written contract with the city. Rob
seconded the motion and it was approved by unanimous
vote. There were no abstentions or oppositions.

Another discussion began around the start date of the
contract with the city. A benefit of beginning the
contract sooner is that it would give us use of
building 2 for the loaner program. There are no
possible disadvantages other than having the contract
end one year earlier. No changes were made to our
plans, and the contract will start in Fall of 2009 as
it is written.

Rob made a motion that the president will work with
the city and AACC to obtain an estimate on the costs
of separately alarming the SJAA storage room. Robert
seconded the motion and it was approved by unanimous
vote. There were no abstentions or oppositions.


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Treasurer Vacancy
-------------------------------------
To fill out the current term (e.g. next 6 months),
Rob made a motion that Robert fulfill the treasurer's
role. Rich seconded the motion and it was approved by
unanimous vote. There were no abstentions or
oppositions.


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Director Vacancies
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Greg Claytor volunteered to fill out the current term
of one of the two vacancies.

Rob made a motion that Greg Claytor fill out the
current term of the open slot left from Phil Chambers
through Feb 2010. Craig seconded the motion and it was
approved by unanimous vote. There were no abstentions
or oppositions.


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Tying Loaner Telescope Program to Star Parties
-------------------------------------
Rob made a motion that the Goals of the loaner
program are amended as follows: Each loanee is
encouraged to participate in one Houge star party.

Rich seconded the motion and it was approved by
unanimous vote. There were no abstentions or
oppositions.


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School Star Parties
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Cumulative list of school events for 2008-9 school year

Completed events as of Sept.8 2008

    Total  Good Part. Cloudy Cancel
    sched  sky  succ.  fail  at noon
Jul  1    1    -    -    -
Aug  2    2    -    -    -
Sep  2    2    -    -    -  Partial month
-----------------------------------
Tot  5    5    -    -    -


Coming attractions as of Sept. 8 2008

    Total  Firm Makeup  Negotiating
Sep  1    1    -    0        Partial month
Oct  8    7    -    1
Nov  4    0    1    3
Dec  3    2    1    0
Jan  -    -    -    -
Feb  2    1    -    1
Mar  4    2    -    2
-----------------------------------
Tot  22    13    2    7

  "Makeup" are pre-scheduled make-up dates and are
firm. They will be dropped from this list if the
primary event is successful, and the dates will become
available.

  If primary fails, the makeup event will be moved from
3rd to 2nd column, and the name of the school will be
added to the list on the Current Events page,


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Accountant Expenses
-------------------------------------
Mark made a motion that the SJAA is going to
reimburse Rob for the $1,800 to Cameron & Rolling
LLP's services to review the city contract. Lee
seconded the motion and it was approved by unanimous
vote. There were no abstentions or oppositions. Rob
recused.


The meeting was adjourned at 7:43pm.
Note: the next board meeting will start at 6:30pm!