[SJAAboard] February7 2009 - Draft SJAA Board Meeting Minutes
Craig Scull
craigus at rocketmail.com
Sun Feb 8 17:44:49 MST 2009
Here are the minutes. Please let me know what is
missing or needs correction. /Craig
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February 7 2009 - SJAA Board Meeting Minutes
- Craig Scull
======================================================
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Members present
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SJAA Board Members
*-Craig Scull
*-Rich Neuschaefer
*-Robert Armstrong
*-Gordon Reade (excused)
*-Mark Wagner
*-Lee Hoglan
*-Greg Claytor
*-Kevin Roberts
Rod Norden (member)
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January Meeting Minutes
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Rich made a motion to approve the January board
meeting minutes as amended. The motion was seconded by
Craig and approved by unanimous vote. There were no
abstentions and no oppositions.
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Treasurer's report
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TREASURE'S REPORT CALENDER YEAR 2008
INCOME
6,285.00 Auction, Buyer
1,166.54 Books
5,540.76 Dues -- members
770.42 Gift Received
579.27 Interest Inc
500.00 Loan
217.19 Misc inc
4,165.90 S&T Subscriptions
475.00 Swap
19,699.70 TOTAL INCOME
EXPENSES
3,050.10 Auction seller
1,123.45 Book Purchases
203.00 Dues -- paid out
146.96 fees (mainly to San Jose)
1,225.00 Insurance
1,810.50 legal & accounting
500.00 Loan Repayment
451.36 Misc
2,451.49 Newsletter printing
680.00 Newsletter mailing costs
32.10 Pay pal Charges
4,184.85 S&T, Subscriptions
275.00 Speaker fees
282.64 Telephone
1,385.06 Telescopes
17,802.51 TOTAL EXPENSES
1,897.19 NET INCOME
Submitted by Robert Armstrong, SJAA Treasurer 2/7/2009
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General Meeting Programs - Dave Smith
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Mar 7 Dr. Kevin Zahnle (NASA Ames)
Earth After the Moon-Forming Impact
Apr 5 Auction
Further updates pending communication from Dave
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Astronomy class
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Last class was well attended and enjoyed by all.
Upcoming classes tentatively planned for CCD and
observing galaxies.
The next class will be done by Jay Freeman on
binoculars.
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Observatory
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There's a 5-acre plot of land north of San Antonio
that is available for $89K.
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School Star Party Report
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Cumulative list of school events for 2008-9 school year
Completed events as of Feb. 6 2009
Total Good Part. Cloudy Cancel
sched sky succ. fail at noon
Jul 1 1 - - -
Aug 2 2 - - -
Sep 3 3 - - -
Oct 11 9 - - 2
Nov 7 4 1 1 1
Dec 4 2 1 1 -
Jan 5 2 - - 3
Feb 4 2 - - 2 Partial month
-----------------------------------
Tot 37 25 2 2 8
Scheduled events as of Jan.10 2009
Total Firm Makeup Negotiating
Feb 9 9 - 0 Partial month
Mar 12 10 - 2
Apr 1 1 - -
May 1 1 - -
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Tot 23 21 - 2
"Makeup" are pre-scheduled make-up dates and are
firm.
They will be dropped from this list if the primary
event
is successful, and the dates will become available.
If primary fails, the makeup event will be moved from
3rd to 2nd column, and the name of the school will be
added to the list on the Current Events page,
Clear Skies (and calendars)!
-- Jim Van Nuland
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Membership Report
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Coming via email.
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Loaner program
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Craig to return the 12.5 F/7 scope during next
observing cycle.
All telescopes except 3 are loaned out.
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Coverage for upcoming events
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An idea was discussed for rotating responsibilities
month to month for the Houge star parties so that no
single individual gets burned out.
FEBRUARY
20 -Fr- Houge Park star party. Sset 5:53 pm, 12%
moon rise 4:59 am. Star party hours: 7:00 until
10:00 pm.
{Gary}
20 -Fr- Astronomy Class at Houge Park. 7:30 pm. The
topic will be Binocular.
{Rich}
MARCH
6 -Fr- Houge Park star party. Sset 6:07 pm, 84%
moon sets 4:20 am.
Star party hours: 7:00 until 10:00 pm.
{Mark}
6 -Fr- Astronomy Class at Houge Park. 7:30 pm,
Topic to be announced.
7 -Sa- General Meeting. Our speaker is Dr. Kevin
Zahnle of
NASA Ames. Topic: Earth After the Moon-
Forming Impact
Board meeting at 6:30; General Meeting at 8:00
{Rich}
20 -Fr- Houge Park star party. Sset 7:20 pm, 25%
moon rise 4:30 am.
Star party hours: 8:30 until 10:30 pm.
{TBD}
28 -Sa- Dark-Sky weekend. Sset 7:27 pm, 8%
moon sets 10:12 pm.
Henry Coe Park's "Astronomy" lot has been
reserved.
This is the recomended weekend for a Messier
Marathon.
{Mark}
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Nominating committee report
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(recommendations)
Seats up for election this year:
Lee Hoglan - running for another term
Mark Wagner - running for another term
Rich Neuschaefer - running for another term
Gordon Reade - running for another term
Rod Norden - (Craig's seat)
TBD - (to fill remainder of Phil's seat)
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Houge / PRN
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We are still waiting for an updated contract from the
city. Mark is in a holding pattern. The SJAA has the
building through November, so there is no urgency.
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Auction
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Need to look into ways to manage the auction.
An auction committee will evaluate the best way to
handle the accounting for this, whether it be with
JVN, Rob H, or some other program. This committee will
consist of Kevin, Mark, Lee and Rich.
It was suggested that a back-up computer be present
during the auction.
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Secretary position
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Craig will meet with Greg to talk about transitioning
responsibilities to him.
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Membership chair
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A review of the work involved in this position was
offered. There are no volunteers for this position as
of yet. This position needs to be filled in time for
the March meeting.
There was some discussion about whether or not S&T
subscriptions should be continued to be offered to
members as a convenience. There is only a one-time $5
discount per subscription when the club handles the
subscription.
There was some debate as to whether or not the S&T
subscription was responsible for bringing in new
members. A SurveyMonkey free survey could be given to
check the pulse of the membership.
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Coyote Lake program
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Need contact info. Robert will find this out for us.
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SVAS - example of membership requirements
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There was some discussion about the incorporation of
additional membership requirements. Currently, a
person becomes a member of the SJAA when a check for
the dues is received.
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Term limits on SJAA President position
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Several other astronomy clubs have term limits on
their officer positions. This ensures that no one
becomes too personally embedded in the job, and that
there is some skill-transfer throughout the board,
ensuring that others can step in and fill the job.
Mark made a motion that the position of president
should have a two year limit. Once their term is over
they can run for president again in one year. The
motion was seconded by Rich. Six voted in favor. One
opposed. There were no abstentions. The motion passed
by majority.
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AANC membership (discussion)
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The AANC $20 membership is up for renewal. Greg made
a motion that the dues be renewed. Mark seconded the
motion. All were in favor. There were no abstentions
or oppositions. The motion passed unanimously.
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Ephemeris as electronic by default
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Deferred until the next meeting.
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Observatory fund donors (ad in Ephemeris)
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Deferred until the next meeting.
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Beginning astronomy class (request for committee)
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Deferred until the next meeting.
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By-Law changes (Robert)
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Deferred until the next meeting.
The meeting was adjourned at 7:51 pm.
Note: the next board meeting will start at 6:30pm!
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