[SJAAboard] December 13 2008 - Final SJAA Board Meeting Minutes
Craig Scull
craigus at rocketmail.com
Fri Jan 9 10:03:01 MST 2009
Here are the minutes to be approved at the board meeting this Saturday. Please let me know what is missing or needs correction. I incorporated the change requests from Rob and Rich. /Craig
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December 13 2008 - SJAA Board Meeting Minutes
- Craig Scull
======================================================
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Members present
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SJAA Board Members
*-Craig Scull
*-Rob Hawley
*-Rich Neuschaefer
*-Robert Armstrong
*-Gordon Reade
*-Mark Wagner
*-Lee Hoglan
*-Greg Claytor
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September Meeting Minutes
-------------------------------------
Rob made a motion to approve the November board
meeting minutes. The motion was seconded
by Robert and approved by unanimous vote. There were no
abstentions or oppositions. Greg and Rich recused
since they were not present at that meeting.
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Coverage for upcoming events
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{Rob} Dec.19 - Fr - Houge Park SP & Class
{TBD, Gary will be contacted} Jan. 2 - Fr - Houge
Park SP
{Rich} Jan.10 - Saturday - General Meeting
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Treasurer's report
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December 13, 2008
Current checking balance 1301.15
CD 1 5410.45
CD 2 6153.42
CD 3 6564.50
CD 4 6379.18
Observatory Fund 3323.64
Petty Cash 50.87
Total 29,182.21
Note: these sums are not corrected for accumulative
CD value, interest additions, bank charges for the
last month.
Rich made a motion to approve the treasurer's report.
The motion was seconded by Mark and approved by
unanimous vote. There were no abstentions or
oppositions.
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General Meeting Programs - Dave Smith
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Jan 10 Dr. Ruslan Belikov (NASA ARC, SJAA)
Searching for other Earths
Feb 7 Dr. Chris McKay (NASA ARC)
The Mars PhoenixLander
Mar 7 Dr. Kevin Zahnle (NASA Ames)
Earth After the Moon-Forming Impact
Apr 5 Auction
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Board Elections
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Mark - yes
Rich - yes
Craig - no
Gordon - yes
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Houge Park
-------------------------------------
Rich will be reaching out to Gary to take the lead on
the Friday night star parties.
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Loaner Program
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Lee will be sharing the loaner program
responsibilities from now on with Rich.
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Beginner's Astronomy Classes
-------------------------------------
Rob is going to consider the idea of his continuing
to conduct these classes for 2009. Previous class
materials are available so it's also possible for
someone to step in and teach a class.
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S&T Problems
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It has become more difficult to be able to track when
subscriptions are initiated and renewed. The cost is
neutral to the club (not making any money here). The
benefits to the members are a $5 discount for the
first year's subscription and 5 cents thereafter.
There is no ability to do a multi-year subscription.
Mark made a motion that Robert send a letter to S&T
about the problems we have been having. The motion was
seconded by Rich and approved by unanimous vote. There
were no abstentions or oppositions.
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Rob Transition Planning
-------------------------------------
Rob Hawley resigned as president and from the board
due to a difference with Mark over how to pursue the
negotiations with the city. Rich will assume the role
as president.
Rob will continue as membership chair at least until
March. He will also consider the possibility of
continuing to give beginner astronomy classes and
continue to moderate the mail list.
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Observatory Committee
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(inactive)
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School Star Parties
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Here's the cumulative summary of school star parties,
updated for another month. Though December is shown
as a partial month, it is possible but unlikely that
we'll have any more requests in December.
Clear Skies!
-- Jim Van Nuland, San Jose (California) Astronomical
Association
<http://www.sjaa.net/school/indexs.htm> School star
party site
Total Good Part. Cloudy Cancel
sched sky succ. fail at noon
2006-7 tot 67 40 9 7 11 First year
monthly report
2007-8 tot 65 48 4 5 8
Cumulative list of school events for 2008-9 school
year
Completed events as of Dec. 9 2008
Total Good Part. Cloudy Cancel
sched sky succ. fail at noon
Jul 1 1 - - -
Aug 2 2 - - -
Sep 3 3 - - -
Oct 11 9 - - 2
Nov 7 4 1 1 1
Dec 4 2 1 1 0 Partial month
-----------------------------------
Tot 28 21 2 2 3
Coming attractions as of Dec. 9 2008
Total Firm Makeup Negotiating
Dec 0 - - - Partial month
Jan 3 1 - 2
Feb 8 7 - 1
Mar 8 5 1 1
Apr 0 - - -
May 1 1 - -
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Tot 20 14 1 5
"Makeup" are pre-scheduled make-up dates and are
firm. They will be dropped from this list if the
primary event is successful, and the dates will become
available.
If primary fails, the makeup event will be moved from
3rd to 2nd column, and the name of the school will be
added to the list on the Current Events page.
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Membership Report - Rob Hawley
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*******When Memberships expire********
Nov-08 6
Dec-08 14
Jan-09 18
Feb-09 18
Mar-09 19
Apr-09 9
May-09 21
Jun-09 65
Jul-09 19
Aug-09 16
Sep-09 21
Oct-09 21
Nov-09 11
Dec-09 14
Jan-10 2
more than 13 months 6
complementary 26
expiring 6
paid(current) 274
email delivery 42
Labels Generated 261
S&T Members 168
New Members in 2008 59
current + complementary 300
********membership retention********
paid only
Members at
end of year Members retained
2008 59
2007 52 33 63%
2006 58 22 38%
2005 64 12 19%
2004 68 ** 16 24%
2003 61 ** 20 33%
<2003 173 ** 113 65%
** based on 12/04
total 275
*********Count History********
Combined Current Paid Complementary
2/20/02 292 276 16
10/9/03 347
12/15/04 311 285 26
12/14/05 322 293 29 64 new in 2005
12/13/06 321 289 32 58 in 2006
12/28/07 302 269 33 52 in 2007
1/18/08 305 273 32
2/21/08 305 272 33
3/17/08 305 273 32
5/14/08 305 276 29
6/18/08 306 279 28
10/2/08 302 275 27
11/26/08 302 276 26
12/18/08 301 275 26 59 in 2008
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Honorarium Decision
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Robert made a motion that the honorarium be increased
to $100. The motion was seconded by Mark and approved
by unanimous vote. There was one opposition and no
abstentions. Rich 100% supported the increase, but
would have preferred the honorarium be increased to
$50 or $75.
The meeting was adjourned at 7:41pm.
Note: the next board meeting will start at 6:30pm!
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